Wanted: Ridiculously organized, extremely detail oriented, smart person for part-time administrative position (10-25 hours a week)
Hi! I’m Rachel Lipson, the founder and director of Blue Balloon Songwriting. My business offers in-home music lessons for kids and adults in NYC. A team of about 40 teachers teach 250+ lessons per week, but all scheduling, payments, and all other administration of the business is managed off-site by me and a small team of assistants. I've been in business for eight years and the business is growing rapidly. We need additional help immediately to keep everything organized and operating smoothly.
The position will be 10-25 hours per week of work usually with a regular schedule of something like 9am-1pm, 4-5 days a week but those days/hours and times are flexible. Most of the work can be done remotely with meetings here and there in Bushwick, Brooklyn as needed. You will be paid as a 1099 contractor.
Initially, much of your time will be spent updating and maintaining our online calendar, taking care of some scheduling and handling all billing. Work may be especially concentrated around the beginning of semesters but please note that we need someone to start immediately with significant hours between now and the start of the school year. We will also need a lot of help preparing for our Spring concert, held at the Knitting Factory in early June.
We will set everything up to be trackable so I can avoid having to contact you in the evenings, etc. However, you should be the type of person who checks your phone consistently throughout the day so you're available to answer a text or email here and there if they come through. Your main role will be to keep track of lessons to correctly invoice parents and pay teachers. This is all done through our online scheduling database, which we’ll teach you how to use. You will be interacting mainly with me and my wonderful team of creative teachers and will also be corresponding with both clients (parents) via email and text. Professionalism, transparency and attention to detail are crucial, all while being friendly, positive, approachable, energetic and responsive.
You will also be recording payments from invoices, payments to teachers, and other logistical tracking, so you should know your way well around Excel/Numbers (intermediate users and above, please). In general, you should be so organized that your friends think you are ridiculous. You should be so detail oriented that you border on perfectionism, but are also smart and aware enough to also get things done quickly and efficiently. You will need your own laptop. Mac users preferred as a huge bulk of my operation is done via iMessage/Notes/Mail, but not required. A background in music or the arts is preferred but not required. The ideal candidature will have experience with client relations, schedule management and billing.
The position has room for growth for the right person with the potential for more hours dedicated to helping out with marketing, account management and product/business development as the business continues to grow.
How to Apply:
To apply, please send me an introductory email at firstname.lastname@example.org with a little bit about yourself and your background and why you think you’d be a good fit for this position. Please be sure to spend some time on the website to familiarize yourself with the company before contacting me. I'm looking forward to hearing from you!